Project Coordinator at Apeiro

Job description

About the role The Project Coordinator supports the delivery of assigned workstreams within the Universal Health Coverage (UHC) programme in Kenya. The role is responsible for day-to-day coordination, tracking, and execution support across multiple initiatives (e.g., eClaims, Data Analytics, HCDI, HMIS, LMIS, T&T Service Delivery). Working under the guidance of the Project Managers, the Project Coordinator ensures that timelines, deliverables, and dependencies are actively managed while maintaining strong communication across cross-functional teams. The role plays a critical part in ensuring operational discipline, visibility, and alignment across workstreams. For the HMIS-specific workstream, the Project Coordinator is responsible for coordinating the planning, implementation, monitoring, and improvement of Health Management Information Systems (HMIS) across project-supported facilities. This role serves as the primary link between the implementing organization, health facilities, government counterparts, and technical teams to ensure smooth project execution. What you'll do Coordinate assigned project workstreams, ensuring tasks, milestones, and deliverables are completed on schedule. Support the development, maintenance, and execution of project plans and implementation schedules. Monitor project progress, identify risks, issues, and dependencies, and escalate where necessary. Coordinate HMIS planning, implementation, rollout, monitoring, and continuous improvement activities. Support HMIS platform configuration, updates, and implementation across healthcare facilities. Maintain project trackers, RAID logs, RAG status reports, and implementation dashboards. Prepare weekly, monthly, and ad hoc project status reports for project leadership and stakeholders. Coordinate meetings, prepare agendas, document minutes, and track follow-up actions. Act as the primary coordination point between internal teams and external stakeholders. Collaborate with the Ministry of Health (MOH), County Health Departments, implementing partners, and other stakeholders. Participate in national and county-level technical working groups and project coordination forums. Deliver user training and provide first-level functional support for HMIS applications. Support healthcare facilities in the effective use of HMIS data for operational decision-making and performance improvement. Maintain accurate project documentation, governance artifacts, and implementation records. Ensure compliance with organizational policies, donor requirements, and data protection standards. Identify opportunities for process improvement and support the implementation of operational best practices. Utilize project management tools such as Jira, Asana, and Microsoft Excel to track project activities and deliverables. Coordinate cross-functional teams to ensure effective communication and alignment across project workstreams. Support project governance activities, including documentation, reporting, and audit readiness. Contribute to the successful delivery of Universal Health Coverage (UHC) and digital health initiatives through effective project coordination and stakeholder management. What we're looking for Bachelor's degree in business administration, Project Management, Information Technology, Healthcare, Public Health, or a related field. Minimum of 2 - 5 years' experience in project coordination, project management, PMO, operations, or programme delivery roles. Experience coordinating multiple projects or workstreams within cross-functional teams. Knowledge of project management methodologies, project lifecycle management, and delivery best practices. Experience developing and maintaining project plans, schedules, trackers, and status reports. Experience managing project documentation, meeting minutes, action logs, RAID logs, and RAG reporting. Strong stakeholder management skills with the ability to coordinate internal teams, clients, vendors, and external partners. Excellent organizational, planning, time management, and multitasking skills. Strong analytical and problem-solving skills with the ability to identify and mitigate project risks. Excellent written and verbal communication, presentation, and facilitation skills. Proficiency in Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Outlook. Experience using project management and collaboration tools such as Jira, Asana, Microsoft Project, Trello, or similar platforms. Ability to prepare project reports, dashboards, and implementation updates for senior management. Ability to work independently while managing multiple priorities in a fast-paced environment. Exposure to healthcare, public sector, digital transformation, or donor-funded projects is an added advantage. Nice to have Professional certification in Project Management (PMP, PRINCE2, CAPM) or Agile methodologies (Scrum Master, SAFe) is an added advantage. Experience supporting digital health, HMIS, EMR, eClaims, or healthcare technology implementation projects. Familiarity with donor-funded programmes and working with government or public sector institutions. Knowledge of project governance frameworks, including RAID, RAG reporting, and PMO best practices. Experience using Microsoft Project, Power BI, Smartsheet, or other project reporting and visualization tools. Understanding of healthcare interoperability standards such as HL7, FHIR, or OpenHIE is an advantage. Experience coordinating multi-site implementations, system rollouts, or organizational change management initiatives.